Too much to do and not enough time? Whether you're in the office or teleworking, here are 5 key steps to organising your working day and becoming more efficient without sacrificing your well-being.
1. Taking care of your brain
- Get enough sleep
- Take regular breaks
- Concentrate on one task at a time
- Limit interruptions: aeroplane mode, closed door, deactivated notifications, etc.
- Don't compare yourself to others: your rhythm is your own
2. Controlling your time
- Break down your day into blocks: projects, meetings, specific tasks, etc.
- Identify your moments of maximum productivity
- Classify your tasks according to urgency and importance (Eisenhower matrix)
- Deal with the quick tasks first
- Delegate what can be delegated
Read also
3. Organising your workspace
- Keep the essentials close at hand
- Regularly store and classify your documents (physical and digital)
- Sort things out: a clear desk, a clear mind
4. Optimising your communication tools
- Use e-mail only for clear reports and follow-ups
- Give preference to the telephone for rapid exchanges
- Define a time dedicated to reading and processing e-mails
- Use the tools wisely: alarms, reminders, favourites, etc.
5. Structuring your projects
- Apply the urgent/important logic to each project
- Highlight current projects (visual to-do list, Kanban board, etc.)
- Define realistic milestones and deadlines
